Position Summary
The Controller is responsible for overseeing all financial, accounting, payroll, human resources, and administrative operations of the organization. This position serves as a strategic business partner to the General Manager and Department heads by providing accurate financial reporting, budget oversight, forecasting, internal controls, and operational analysis.
The Controller ensures compliance with all applicable federal, state, and local regulations while safeguarding club assets, improving operational efficiencies, and supporting the organizations’s long-term financial goals. This role also oversees payroll administration, employee benefits, risk management, and personnel-related recordkeeping and compliance. Essential Duties & Responsibilities
Financial Management & Accounting

• Direct and oversee all accounting and financial operations of the club.
• Prepare monthly financial statements, including:
  • Income Statement
  • Balance Sheet
  • Cash Flow Statements
  • Supporting schedules and reports
• Maintain accurate general ledger, fixed asset, depreciation, bank reconciliation, accounts payable, and accounts receivable records.
• Monitor daily cash flow and banking activity to ensure proper liquidity management.
• Develop and manage annual operating and capital budgets in coordination with department heads and the General Manager.
• Analyze financial performance and provide recommendations regarding:
  • Budget variances
  • Cost controls
  • Revenue enhancement opportunities
  • Operational efficiencies
• Prepare financial forecasts and long-range financial planning analyses.
• Oversee internal auditing procedures and maintain effective internal controls.
• Coordinate year-end financial reporting and work directly with external accountants and auditors.
• Prepare all required federal, state, and local tax filings and compliance reports.
• Monitor collections and delinquent accounts in accordance with club policies.
• Manage investment and reserve funds to optimize cash flow and returns.
• Safeguard club assets and oversee banking relationships and insurance programs.

Payroll & Benefits Administration

• Oversee all payroll processing functions and ensure timely and accurate wage payments.
• Maintain payroll records, tax filings, deductions, garnishments, and related journal entries.
• Ensure compliance with wage and hour laws and employment regulations.
• Administer employee benefits programs including:
  • Health insurance
  • Dental insurance
  • Life insurance
  • 401(k) and retirement plans
  • Workers’ compensation
  • COBRA administration
• Reconcile monthly insurance and payroll-related statements.
• Assist employees with payroll and benefit-related questions and issues.
• Maintain accurate records for employee attendance, leave, vacation, and sick time.

Human Resources & Personnel Administration

• Assist management with recruitment, onboarding, orientation, and employee retention efforts.
• Maintain personnel files and employee records in compliance with applicable laws.
• Support development and implementation of HR policies and procedures.
• Assist with updates to the Employee Handbook and personnel policies.
• Conduct wage and benefit surveys and recommend compensation and benefit improvements.
• Coordinate risk management and workplace safety initiatives.
• Assist department managers with employee relations and corrective action matters.
• Manage workers’ compensation claims and employment-related compliance reporting.
• Support long-term staffing and workforce planning initiatives.

Operational Oversight

• Oversee billing, collections, and account reconciliation procedures.
• Monitor receiving, inventory control, and storeroom procedures.
• Assist department heads with financial analysis and operational planning.
• Maintain accounting records and event financial reporting.
• Ensure confidentiality of all financial, personnel, and operations-related information.
• Participate in management meetings, finance committee meetings, and board presentations as required.
• Manage and improve accounting and financial management systems and software.

Leadership Responsibilities

• Recruit, train, supervise, schedule, and evaluate accounting and administrative staff.
• Promote a culture of professionalism, accountability, teamwork, and continuous improvement.
• Provide leadership and financial guidance to department managers and General Manager.

Qualifications & Competencies
Required Knowledge & Skills

• Strong understanding of accounting principles, budgeting, forecasting, and financial analysis.
• Knowledge of payroll administration, employee benefits, and HR compliance.
• Familiarity with federal and state employment laws and tax regulations.
• Excellent analytical, organizational, and problem-solving skills.
• Strong communication and interpersonal abilities.
• High level of integrity and confidentiality.
• Ability to interpret business reports, policies, and financial data.
• Proficiency with accounting software, payroll systems, spreadsheets, and financial reporting tools.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Certified Public Accountant (CPA) designation preferred but not required.
• Prior experience in private clubs, hospitality, golf, or service-related industries preferred.