HR Specialist

Location: Tulsa, OK
Date Posted: 08-28-2018

HR Specialist: Benefits & Payroll

Tulsa, OK, USA

Job Description
This position will also provide assistance in HR generalist duties in support of the HR function.
Essential Duties & Responsibilities:
  1. Processes payroll in accordance with all established deadlines.
  2. Processes all new hires, terminations, transfers and employee status changes through established payroll change procedures.  Processes all merit and equity increases in a timely manner.
  3. Manages unemployment and verification for employment inquiries.
  4. Responsible for administering all employee leave requests under FMLA, STD, LTD and PTO.
  5. Responsible for annual AAP plan preparation and annual EEO report preparations (EEO-1 and VETS 100).
  6. Administers 401(k) plan in compliance with IRS regulations; responsible for audit/compliance reporting requests, setting up of annual educational sessions and assisting employees with 401(k) issues and concerns.
  7. Responsible for annual open enrollment process for all benefit programs.  Assists HR Director in developing and presenting open enrollment educational sessions designed to ensure accurate and timely enrollment into all benefit programs.  Oversees online Self Service process for open enrollment.  Updates open enrollment materials annually for distribution.
  8. Responsible for establishing solid business relationships with all benefit providers, including benefits broker, 401(k) administrator, and STD/LTD/Life/Dental/Vision/Health providers.
  9. Maintains all personnel, benefit and payroll files in accordance with state and federal requirements.
  10. Processes monthly billings from insurance providers.  Reviews billings for accuracy, codes and submits for payment.  Resolves all discrepancies and billing errors.
  11. Conducts new employee benefits orientation for all eligible new hires.
  12. Partners with the accounting department to ensure accurate financial reporting and compliance with all tax laws.
  13. Assists in the administration of the risk management and workers compensation program.
  14. Plans and coordinates employee events.
Required Experience
The duties and responsibilities described above are the essential functions of the job.  The qualifications below are representative of the knowledge, skills, and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Bachelor’s Degree in business-related field or related experince, PHR certification a plus.
  • 2+ years payroll and benefits administration experience.
  • Expert knowledge of payroll processing systems.
  • Knowledge of benefit design, health insurance plan design and 401(k) administration
  • Comprehensive knowledge of ERISA, COBRA, HIPAA, FMLA, as well as state and federal wage and employment law.
  • Proficient in Microsoft office – particularly Excel, PowerPoint and Word
  • Knowledge of self service payroll components and HRIS systems.
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